HANDBOOK FOR INTERNATIONAL VISITORS WELCOMED AT ULg

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VISITING RESEARCHER
Visiting Researcher status is designed
for visiting researchers, post-doctoral
researchers and recent graduates wishing to
complete a stay at ULg. Visiting Researchers
come from outside Belgium and are
registered at the request of a supervisor.
The researcher is hosted in the supervisor’s
department, is covered by ULg’s Third-party
Liability and Personal Injury insurance policy,
and has access to various ULg’s services
(libraries, internet, etc.).
PRACTICAL ARRANGEMENTS
The researcher will need to attend the
Registration Service in person for each
academic year.
Contact: T +32 (0)4 366 56 79
DOCUMENTS
The researcher must provide originals or
certified copies of the following documents:
• Identity document
•
• or letter of intent signed by the
ULg supervisor
• Stay agreement
DATES
From 1 July to 15 May
NB: registration is not possible between
15 May and 1 July. Please bear this
in mind when making the necessary
arrangements.
FEE
The registration fee is $32 (administration
and insurance fees). This fee must be paid
by credit/debit card at the time of the
registration (cash is not accepted).
STAY AGREEMENTS
Your home institution, ULg and yourself must
sign a stay agreement (see template below).
Please ensure that you start the process well
in advance of your stay. This will give the
parties to the agreement sufficient time to
negotiate its terms and if necessary, to adapt
it to the conditions of your stay.
PROCEDURES
If you are not a citizen of an EU country, you
will need a passport and, where necessary, a
valid visa (contact the EURAXESS Centre for
more information and to obtain the list of the
relevant documents to apply for a visa).
If you are an EU citizen, you will need to
obtain a European Health Insurance Card
from your healthcare institution. You are
also strongly recommended to take out an
additional comprehensive insurance policy.
If you wish to test or refresh your knowledge
of French, take advantage of the online
French classes organized by the
, and practice your grammar as well
as written and listening comprehension.
To find suitable accommodation, ask
your supervisor for advice or contact the
.
UPON ARRIVAL AT ULg
• Remember to attend the Registration
Service in person. You will then receive
your Visiting Researcher card and your
ULg internet network access codes.
• Arrange a meeting with your supervisor
• Visit the offices of the local authority of
your place of residence to complete the
relevant formalities associated with your
stay.
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HANDBOOKFOR INTERNATIONALVISITORSWELCOMEDATulg 10