FAQ

BEIPD - bannière

FAQ

About the application

About the eligibility rules

About the budget breakdown

About my position in Liège

 


 

About the application:

Do you provide a list of academics or hosts in charge that I can contact?

No, this is a bottom-up approach. You have to find your supervisor yourself according to your research interest or project. You are invited to discuss this with your current supervisor, to match your research area and interests with the ULg Orbi publication (http://www.orbi.ulg.ac.be), or to browse the web pages of the research units (http://www.ulg.ac.be). Send an e-mail to the ULg academic of your choice and include your CV, your draft of project and a motivation letter.

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The ULg academic I contacted does not reply. What should I do?

The person you are looking to contact might be temporarily unavailable. Please send another e-mail or try contacting another person from their research unit.

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International experts: I must make sure to avoid any conflict of interest. When is an expert involved in a conflict of interest?

An expert is in conflict of interest whenever he/ she cannot assess the proposal objectively and independently. This is particularly the case when:

He/she belongs to a research unit with which you and/or your future supervisor have worked (eg . member of your home university , member of the university you've visited during a former research trip, a member of your thesis/ viva committee, a co-author of a(ny) publication(s), a research project partner, etc.).

Warning: when you (or your future scientist-in-charge/ host) contact an expert and ask him to confirm his/ her availability, you create a conflict of interest and the expert is consequently erased from the list of experts to contact.

To avoid any "proximity" conflicts of interest, experts working in Belgium (ex . University Professor, researcher, visiting Professor , etc.) are also rejected.

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Do I prepare my application file in French or in English?

You have the choice to submit your application in English or in French.
External experts are not necessarily bilingual; mixing two different languages in a single application file will thus certainly weaken it because some sections or annexes may not be considered in their right value.

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Which information should my motivation letter contain?

You must convince the evaluators of your personal motivation in pursuing your scientific career at the University of Liege. It is therefore important that you mention the specific items and career support facilities that ULg offers and that will provide an added value to your research profile. Examples:

  • The complementarity or the new developments of your research since your PhD graduation or following your past working experience;
  • The quality or reputation of the host research team and its capacity to supervise you;
  • The result of your experience / any eventual previous stays at the host research team;
  • The acquisition of new skills, especially transversal skills;
  • The possibility of becoming an independent researcher who obtained scientific notoriety and now reached the level of being able to apply for prestigious funding (eg. ERC).

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About the eligibility rules

I do not really understand the eligibility rules for the grant (the Belgian “bourse de post-doctorat").
Belgian law provides for advantageous grants (in terms of taxes) in order to enhance the international academic mobility programs. The BeIPD-COFUND program is based on this possibility.

The conditions for eligibility are very strict:

  • Applicants must be enrolled in international mobility in order to apply for a post-doc position in Belgium (no returnees, no Belgian graduates, etc.).
  • Applicants must conduct research full-time. This means that no additional salary is allowed.
  • Applicants must be free in their research (research work for their proper career development, not for the profit of the university or for third parties)
  • Applicants must not have lived or worked in Belgium for more than 24 months in the last 36 months (including short-term mobility and holidays; condition for international mobility).
  • The grants can only be awarded for up to 36 months within a period of 54 months. This means that for the BeIPD-COFUND position, the post-doc must not have been granted for more than 12 months as "boursier de post-doctorat" in Belgium at the beginning of the applicant’s grant in Liège.

Under the BeIPD program, the ULg adds two more eligibility restrictions: PhD degree obtained less than 5 years ago; no prior post-doc position (be it contract or “bourse”) at ULg.

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I obtained my PhD at a Belgian University. Am I still eligible for a BeIPD-COFUND grant?

As explained above, no returnees or Belgian PhDs are eligible for the grant.

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I am currently an international fellow at ULg. Can I apply?

Applications from fellows who benefit from a post-doc grant at ULg will not be considered.

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Because of confidentiality reasons, the scientist in charge/the person I have asked to write a letter of application prefers to send their letter directly to the ULg without me seeing it first. Why is that?

The application is expected to be sent in ONE file (see guidelines). Failing to do so will lead to your application being administratively rejected.

The process is meant to be transparent for the applicants and to let them grow as set out in the Charter and Code issues. At the very least, you should receive direct feedback about your application from the host who has agreed to guide you and work with you.

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About the budget breakdown

How should I prepare the budget breakdown?

The budget has to be adapted to the requirements of your project. Take into accountany running costs; consumables, participation in various conferences; survey, field work or interviewing costs; dissemination, communication and publication costs; and so on. Depending on your needs, you can also add other categories. Please do justify any “unexpected” category you might add.

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Can I add my relocation expenses (flight/train ticket) to the budget?

Yes, please mention that in your research budget breakdown. Only one return per year is allowed.

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My needed budget is under €30,000 (2 × €15,000 per year). Does this mean that I cannot benefit from any additional budget in case additional costs arise?

Indeed, normally you cannot. Exceptions can be granted (for unforeseen expenses), but should be duly discussed with the BeIPD Executive Officer.

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About my position in Liège

Am I supposed to take on any education or teaching activities during my fellowship?

Teaching and education activities can become a part of your experience and career development. You will probably be asked to contribute to seminars and master/PhD teaching. You cannot, however, officially be in charge of courses. You are invited to discuss this with your host.

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What about short-term stays abroad during my fellowship in Liège?

As a researcher, you are expected to communicate and to meet other researchers.  Short research stays abroad are possible, but subject to your host’s approval. The goal of the BeIPD program is not to support you at another university, but to benefit from your collaboration with others in your host unit. Three months’ cumulated time abroad seems reasonable.

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Am I supposed to live in Liège once I get a BeIPD-COFUND grant?

Of course! The goal of the program is to develop international collaboration through research in Liège and to enable you to develop your research with the support of your host unit. You are therefore expected to be present at ULg on a daily basis.

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Once I’ve obtained a BeIPD-COFUND grant, can I relocate my family to Belgium? How do I proceed? Whom do I contact?

Please contact Brigitte Ernst at the ULg-Euraxess Service Center (euraxess@ulg.ac.be ;+32 4 366 53 36). She is at your service for any support regarding visa, housing, family relocation and related matters.

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I’ve read that the teaching languages at ULg are French and English. Does this mean that applicants have to know both languages, or either one of them?

Most of the academics and members of the ULg administrative staff speak English, but their mother tongue is French. Your French skills will improve over the course of your stay; this is a crucial factor for a successful integration.

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Print version Page updated on 2015-01-09