Financial Department

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Role and tasks

The Financial Resources Administration - FRA - assists the President and the Board of Directors by providing them with the tools and data required for the preparation of the institutional financial and budgetary policies.

It creates and manages the budgetary and accounting IT system (SAP) and ensures an optimal management of the financial resources.

It assists and monitors the departments in their financial management.

It draws up the legal documents (balance sheet, profit and loss account, ...) and manages relations with the trusteeship, revenue court and the auditors.

Organisation

The Financial Resources Administration is made up of several departments:   

Budget and Services
It ensures the physical preparation and operation of the centralised annual budgets (ordinary budget, budget of the student social sector) fixed by the Board of Directors, it performs the follow-up and draws up the budgetary operating accounts. It records the budgets for external services and research conventions and adapts them on request, after the possible opinion of the financial controller or the justification department. It ensures that the obligations are respected as regards contributions to overhead expenditure.
Head: Annick Lambert 

Justification Research Conventions
It ensures the good financial operation of the research conventions. It draws up - or helps with drawing up - the claim forms and monitors them. It takes part in drawing up the research convention budgets co-financed by the ULg.
Head: Annick Lambert  

Accounts department
This draws up the accounting documents required for the management and/or required by the regulations. It deals with the daily cash-flow and the financial investments of the institution. It also deals with all operations linked to VAT 
Head: Christelle Collignon  

Accounts - purchases and commitments
It manages the flow of purchases (orders and invoicing), set up by the university departments or administrations. It ensures in particular that the legislation regarding procurement contracts is respected. 
Head: Xavier Froidcoeur 

Purchases
It deals with the supply or service agreements entered into for the whole institution (computing equipment, office supplies, ...). It also negotiates reductions applicable to all departments, with certain suppliers.  
Head: Philippe Volon 

Markets 
This department deals with the administrative and regulatory aspects of the procurement contracts amounting to more than €67,000 excluding VAT. It also assists administrators in drawing up special specifications regarding expenditure less than €67,000 excluding VAT. 
Head: Pascal Valette  

Management control
It ensures the collection and analysis of the budgetary forecasts drawn up by the departments providing external services. Upon request, it assists these departments in preparing their budgets and accounts. Very generally, it provides a role of information, training and advice to the scientific and administrative departments in terms of financial management. 
It prepares the work of the Budget Analysis Committee.
Head: Rénald Maquet