Academic and Educational Affairs

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Role and tasks

The Administration of Teaching and Students (ATS) prepares the files that enable the academic Authorities to take decisions in terms of:

• management of teaching and supervisors
• management of students
• management of graduates

 and deals with the follow-up of them.

Organisation

The Administration of Teaching and Students has one management body, assisted by:

• a management secretary and an executive secretariat (SAP accounts)
• specific units covering the various activity sectors

1. Management of teaching and supervisors

Academic affairs

Management of academic files to be submitted to the Board of Directors with respect to the laws, BD's regulations, faculty projects and budgetary forecasts in terms of:

• organisation of teaching
• status of lecturers
• status of scientific staff (permanent and temporary)
• lecture schedule

This department is also in charge of the Academic Board (elections of the President, Vice-President, Academic secretary, appointment of honorary doctorates).

It deals with the databases of the courses and lectures organised in the Institution, the lecturers' workload and the educational commitments.

It ensures the management of the qualifications and checks in particular that the marks shown in them are in keeping with the legal and regulatory terms and that the latter are respected throughout the student's course (both regarding conditions of access, the programmes and the exams and in terms of presentation and formulation of the qualifications).

Head: Anne-Françoise Van Swalm

2. Student Management

Grants and Heritage Foundations

Over the years, the University Heritage - a public establishment created as a legal entity by the law of 5^th July 1920 - has received donations and legacies from people wishing to contribute to the development of Science or/and to the education of the students.

The income is allocated in accordance with the donor's wishes as study grants, improvement grants, awards for scientific work, subsidies for the acquisition of educational equipment ..., etc.

Information: Monique Jacquemin

General Council of Studies (GCS)

The GCS aims at:

• giving an opinion on any institutional question linked to education and appraisal
• ensuring in particular the "quality" management

University Guidance (SOU)

The psychologists of the SOU are at the students' disposal to help them take stock of their situation, specify their preferences, abilities and professional expectations for either continuing their course with renewed motivation or starting a new project afresh.

Study Guidance (SGE)

The SGE provides individual or collective assistance for overcoming difficulties linked to learning, adapting to the teaching methods and to the appraisal procedures.

Promotion and Information on the Studies

For:

• students
• external bodies (secondary education, higher non-university education)
• and the University community, ...

As a contact point in the Institution, this department provides a practical answer to all your questions, a selection of practical information and full documentation on the studies.

Head: Chantal Rosenbaum

Quality of student life

The ULg is convinced that dealing with the health of the students, in the widest sense of the word, and their quality of life, contributes to their success and is in keeping with the educational aim that it has set itself.  By several permanent or occasional actions, and by guaranteeing them access to correct information on health issues and practical advice, it attempts to make them aware of the importance of their physical and psychological well-being during their studies.

Contact: Nicole Taton

Managing disability

For students experiencing difficulties related to a sensory or physical deficiency, an illness... It welcomes, accompanies and supports these students in their integration within the University, while respecting their choice of direction.

Contact: Florence Elleboudt 

Admissions

A special contact for foreign students (European Union, non-European Union) or students wishing to value a previous course read in Belgium. It also helps students in their formalities for valuing personal or professional experience.

Head: Laurence Degeimbre

Registrations

Ensures the registration of the students on academic courses, community jury, isolated classes, ...; manages derogations (students sitting a year for the third time, accumulations of qualifications, ...), fractioning and special sessions (advanced or special sessions) and any other task linked to the student (educational leave, ...).

Moreover, the Students' social service checks the student's right to a study allowance or to a reduced minerval (enrolment fee). It organises social sessions and works with the internal and external services (CPAS (Public Centre of Social Action), Youth Rights, Office for Foreigners,...).

3. Graduate management

Follow-up of graduates

Employment Unit

It centralises and circulates job and work experience offers to the graduates, enabling employers and recruiters to gain contact, by using a unique relay, with the applicants likely to be of interest to them.

It helps recent graduates in terms of job seeking and obtaining work experience by both collective actions (Jobdays, ...) and individual ones (interviews, follow-up, ...)

Information: Elisabeth Waltrégny