Regulations regarding programs and exams

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The University is, in particular, subject to the Law of 28 April 1953 on the organisation of university teaching by the State and to the Decree of the French Community of Belgium of 31 March 2004 defining higher education, encouraging its integration into the European Higher Education Area, and refinancing universities. The Law of 1953 and the Decree of 2004 as well as all Government decisions relating to university legislation can be viewed on the Gallilex website of the French Community of Belgium.

This Regulation covers some legal provisions of particular interest to students as well as provisions which are specific to the University of Liège.

Healthcare related studies are subject to specific provisions, notably in terms of admission and the January session (Decree of 23 March 2012).

The Bachelors degree in Translation-Interpretation, organised as a joint degree with the Haute Ecole de la ville de Liège is also subject to specific regulations.

Some specific provisions regulate students who have obtained officially recognised status from the University (sportspersons, artists, people with disabilities).

Admissions - Registration -  Student regulations - Doctoral student regulations

Chapter I : Definitions

Art. 1
For the purposes of this regulation, the following terms are understood:

Teaching activities

Any teaching activity in the sense of the meaning given in Article 22 of the Decree of 31 March 2004. This may include, in particular, one or more of the following activities: lectures, practical work, seminars, laboratory work, problem-based learning, problem-solving, clinical reasoning techniques, clinics, internships, projects, reports and individual pieces of work, dissertations or theses, etc.

Collaborator

Someone from outside the University with professional experience leading them to be requested to participate, under the responsibility of the teaching staff, in teaching activities. Collaborators are appointed by the Rector, following suggestions by the Faculties.

Decree

The Decree of 31 March 2004 on the organisation of higher education, encouraging its integration into the European Higher Education Area, and refinancing universities.

Dean

The Deans of the nine Faculties, the Director General of the HEC-Ecole de Gestion and the President of the Institute of Social Sciences.

Teaching staff

Any person who has been officially appointed by the Board of Directors to take on teaching responsibilities, a mission or a replacement role.

Examination

Any type of evaluation (oral, written, multiple choice, written work, etc.) relating to a teaching activity.

Faculty

By the term 'Faculty', the following is understood:

• the nine Faculties themselves (Architecture, Law and Political Science, Gembloux Agro-Bio Tech, Medicine, Veterinary Medicine, Sciences, Applied Sciences, Philosophy and Arts, and Psychology and Education Sciences).
• HEC-Ecole de Gestion
• Institute of Social Sciences

Logistician

A member of PATO appointed to this role with a view to principally providing high level logistical support to academic and scientific staff. The logistician may also conduct student supervision activities.

Scientific staff

A member of the University staff or teaching fellow who participates in teaching and research without being a member of the academic staff.

Study programme

All teaching activities which make up a course of study and lead to an academic grade. The study programme is established per year and in credits.

Chapter II: Registration and Admission to an academic grade (1^st and 2^nd cycle[1])

 Section 1: Registration 

Art.2
A student may not attend teaching activities nor be presented for  examinations associated with these activities unless he or she is regularly enrolled, for the academic year in question, in the study programme leading to this grade.

Art. 3
§1 To be regularly enrolled, students must be enrolled in line with legal requirements as well as additional access requirements as defined by the academic authorities.

§2 Registration may be subject to authorisation for admission (section 2).

Art. 4
§1 Students enrolled for the first time at the University must personally go to the Registration Department.

Upon enrolment, and no later than 30 November, students must provide a medical certificate certifying that they are able to attend classes and sit examinations[2]

§2 Later registrations may be made by internet, under the condition, if required, of holding the enrolment or re-enrolment authorisations mentioned below.

Art. 5
Enrolments take place from the end of June preceding the academic year in question. Specific procedures and methods, notably in relation to enrolment cut-off dates, are available on the University website.

Beyond this point, enrolments are subject to a late enrolment authorisation from the Dean of the Faculty in question.

Under no circumstances may students be enrolled after 30 November of the academic year underway.

Art. 6
§1 Any regular enrolment automatically leads to registration for the 1^st examination session.

§2 In the event that the 1^st session is cancelled, students wishing to sit exams in the 2^nd session must register and pay the relevant fees within the deadline and in line with the methods established each year by the University.

Art. 7 (IT network)
§1 All regularly enrolled students are provided with a ULg email account (@student.ulg.ac.be).

§2 Official University electronic communications are addressed exclusively to this email address, obliging students to activate it.

§3 The University offers all regularly enrolled students the possibility of free access to its IT network, and through it to the internet, on condition that rules on network use are adhered to.

Art. 8 (accumulating enrolments)
§1 With the agreement of and under the conditions set by the Faculty(ies), students may enrol for several different study programmes during the same academic year. Enrolment in more than two programmes depends on permission being granted by the Rector.

§2 Accumulating two years of studies within a single study programme is not permitted.

Art. 9 (enrolment refusal)
Any request for enrolment made by a student who does not meet the access conditions is considered inadmissible.

With good reason, the Rector may make a decision to refuse to enrol a student:

1) when he or she is 'ineligible for subsidy' as covered by Article 27 §4 or §7, with the exception of 10°, of the Law of 27 July 1971 on University financing[3].
2) when he or she has been subject, within the last five academic years, to exclusion from a higher education establishment for reasons of serious fraud.

Art. 10 (cancellation)
Cancellation of enrolment is permitted before 30 November of the academic year in question. Enrolment fees are reimbursed, with the exception of administrative costs. Beyond this date, any enrolments which are cancelled are no longer reimbursed and the study year is recorded in the student's university career.

No cancellations can be made by telephone, fax or by a third party. Cancellation must be made in writing or by email (using the student's Myulg address only) to the Registration Department.

Art. 11 (change to enrolment)
Until 30 November, students may change their registration, with the agreement of the Faculty within which the student wishes to follow a programme of study.

Art. 12 (Planning teaching activities set out in the annual higher education programme - individual classes)
§1 Students who, after being instructed to retake (repeat an academic year), may be permitted, under the conditions and according to the methods established by the Faculty in question, enrol for teaching activities for the year of study following the study programme in question.

This registration is conducted within the Faculty and does not give rise to exemption from additional fees.

The results obtained for these teaching activities (individual classes) are not taken into account when considering the year underway.

§2 In line with the same provisions, any student may register for teaching relating to any study programme related to this programme regardless of whether this forms part of the Faculty within which he or she is enrolled.

Section 2: Admission 

A.- Access to 1^st cycle studies

Art. 13
§1 Students who do not automatically receive access to the 1st cycle on the basis of a legal or regulatory provision must request admission.

§2 The conditions to be met to submit an application are available on the University website.

Art. 14 (equivalence)
§1 Unless they hold a pass certificate for the general exam mentioned in Article 15, students holding a qualification[4] issued outside Belgium [5] may not be admitted to the 1^st cycle unless they have obtained equivalence between their qualification and the Belgian Certificat d’Etudes Secondaires Supérieures (C.E.S.S.). Decisions on equivalence may specify the areas of study to which the student has access.

§2 This equivalence must be requested before 15 July from the 'equivalence' department of the Fédération Wallonie-Bruxelles.

Art. 15 (general entrance exam)
For students who do not hold a legal Belgian qualification and students who do not hold an equivalent qualification as set out in Article 14, the University holds a general entrance examination which leads to all 1st cycle study programmes, with the exception of studies in the field of engineering sciences, for which a special exam, set out in Article 18 must be taken.

Art. 16 (French exam)
Passing the French language examination is compulsory for students who have not completed secondary education or higher education in an establishment whose teaching language is French. The list of countries whose teaching language is French, as well as other situations which may lead to an exemption from the French exam can be viewed on the University website. For degrees awarded by an establishment where the language of teaching is partially in French, refer to the decision on equivalence issued by the Fédération Wallonie-Bruxelles.

Art. 17 (admission to engineering sciences)
Access to 1^st cycle study programmes in engineering sciences are subject to passing a special entrance examination. In addition, passing this exam provides access to all other study programmes.

Art. 18 (admission to Veterinary Medicine, physiotherapy and rehabilitation, psychology, logopaedic therapy)
'Non-resident' students in the sense of the Decree of 16 June 2006 are, in addition, subject to a selection procedure for their 1^st enrolment for 1^st cycle studies in veterinary medicine, physiotherapy and psychological sciences and logopaedic therapy. Methods for submitting applications can be found on the University website.

NB: This provision will probably apply to the academic year 2012-2013 to students who wish to enrol for medicine and dentistry.

B.- Access to the 2^nd cycle (M, M1, M2, MC)

Art. 19
§1 Students who do not automatically receive access to the 2nd cycle on the basis of a legal or regulatory provision must request admission.

§2 The conditions to be met to submit an application are available on the University website.

Art. 20 (educational purpose)
Students holding a degree awarded outside the French Community of Belgium may not sit the exams for the Masters with an educational purpose or the agrégation for higher teaching unless they pass the French language examination for Masters with a teaching focus.

C.- Admissions committee

Art. 21
Each  jury for the 1^st and 2^nd cycles appoints a Committee consisting of a President and a Secretary of the jury for the cycle, the Dean and the Director General of teaching and training, representing the academic authorities.
If the Dean is the President or Secretary of a cycle jury, the jury communicates to the rector the name of his or her replacement no later than the end of November.

Art. 22
§1 These Committees, entitled 'Admissions Committees' replace, in the name of the jury[6]the admission units for access to 1^st cycle courses and for access to all 2nd cycle programmes[7]. They make decisions on admitting applicants, refusing admission, or subjecting admission to the obligation to follow a specific programme.

§2 In reaching their decisions, the Committee may invite the opinions of bodies nominated by them. Each year, no later than the end of November, the juries communicate to the Rector the list and composition of the Admissions Committees and any bodies providing opinions.

Art. 23
Admissions Committees are also competent to recognise the skills and knowledge which students have acquired through personal or professional experience[8].

With a view to accessing initial 2nd cycle studies, this experience must correspond to at last five years of activity, not taking into account years of higher education which were not passed.

Art. 24
Any decision of the Admissions Committee must be justified and notified to the student by the Rector or by teaching and student administrative staff who have been granted this authority.

D.- Timescales and methods

Art. 25
§1 Admission requests may be submitted from 1 November preceding the academic year for which the enrolment may take place.

§2 No requests will be considered if they are not introduced on the form provided. Without exception, applications must be completed:

• for EU students and students from 'assimilated' EU third countries, [9], no later than 31 August preceding the year for which registration may take place;
• for students from 'non-assimilated' EU third countries⁹, no later than 30 April preceding the year for which registration may take place.

Section 3: Sanctions for registration or admission fraud

Art. 26
In the event of fraud relating to registration or admission, students are excluded from the admission and registration process from all higher education establishments of any kind, for the following five academic years[10].

Regularly enrolled students immediately lose their student status, as well as all rights associated with this status and the effects of these rights associated with passing exams during the academic year in question. Registration fees are non-returnable under these circumstances.

Section 4: Respect for privacy

Art. 27
The conditions under which personal information communicated by the student for his or her admission and enrolment can be used, can be viewed on the University website.  During their first enrolment, students are expressly requested to acknowledge this.

Chapter III: Organisation of the academic year and teaching activities

Art. 28
§1 The academic year is a period of one year starting on 15 September. It is divided into three terms. Every year, the Board of Directors establishes the academic calendar[11].

§2 By exemption, internships and assessment of them, as set out in the 2nd cycle study programme in the field of medical and veterinary sciences may be organised from 1 July preceding the start of the academic year and may be assessed in terms of credits, depending on their relative weight in the study programme for the year or years to which they relate.

Art. 29
§1 All teaching activities are awarded a certain number of credits (minimum 1 and maximum 60).

§2 Teaching activities are spread over the first two terms of the academic year, with the exception of some assessments or professional integration activities.

§3 Teaching activities, with the exception of professional integration activities, do not take place on Sundays, public holidays or 27 September. The University may set other days upon which teaching activities are suspended.

§4 Each teaching activity corresponds to a 'pedagogical commitment' which specifies the content and objectives of the activity in question, as well as how the teaching is organised and evaluated.

During the year and for well-motivated reasons, the teaching staff may, with the agreement of the president of the jury for the study year, make changes to how an activity is organised and evaluated. These changes will be communicated to students as soon as possible, without delay and in an efficient way.

Art. 30
Study programmes are set by the Board of Directors.

A year of study corresponds to 60 credits[12] which may be followed in one academic year. All study programmes which lead to a 2nd cycle academic grade including a dissertation or final piece of work or project, count for between 15 and 29 credits.

Art. 31 (staggered studies)
In line with the conditions and terms set by the Faculty, students may request to follow a one year teaching programme over a maximum of two years. In exceptional circumstances and with good reason, the jury may grant students permission to stagger their study programme over more than two years.

No requests for staggered studies will be accepted after 30 October.  First generation students[13]may however, after the evaluations conducted at the end of the first term and until 15 February of the academic year in question, choose to review their study programme and stagger their studies.

Art. 32
By authorising staggered studies, the jury sets a study plan which specifies the exams which the student must sit each year.

Under no circumstances may a year's study programme amount to less than 15 credits[14].

Chapter IV: Exams

Section 1: Periods during which exams may be organised

Art. 33
§1 The Board of Directors sets three periods during the academic year when Faculties may organise exams. The first and second periods together make up the 1st session. The third period makes up the 2nd session.

§2 However, exams relating to practical work, internships, reports and individual pieces of work, clinics, individual projects[15] may take place at any time throughout the academic year, in line with the conditions and modalities set by the Faculty.

Art. 34
§1 By exception to Article 33,

1) the Faculty may, if circumstances justify it, decide to grant special periods and methods of examination to students who are participating in a mobility programme[16];

2) the Rector may, upon the Dean's suggestion, grant a special examination period to students who, for reasons of duly justified force majeure [17], have been unable to sit exams during the pre-established period[18].

§2 Under no circumstances may the special examination period exceed 14 November of the following academic year.

 Section 2: Students admitted to sit exams

Art. 35
§1 Students may not present themselves for exams organised for a teaching activity, nor be awarded the corresponding credits if they are not regularly enrolled for this course for the academic year in question[19].

§2 Teaching staff may declare students inadmissible for exams when they have not participated in the activities which have been stated to be inseparable from the teaching activity in question[20].

The same is true for students who have not submitted, within the set delays or in the prescribed formats, reports, personal work or any work set in the context of the activity in question.

Section 3: Number of times a student may sit an exam

Art. 36
§1 During the same academic year, students have the right to present themselves twice for exams within the same teaching activity. In principle, the second exam will take place during the third period.

§2 Exams relating to practical work, internships, reports, individual work, clinics, personal projects, however, may be organised only once per academic year[21]. The grade obtained is thus considered to apply to each examination session.

§3 Under exceptional circumstances and having considered the reasons for it, the Rector may, upon the Dean's suggestion, grant a student the possibility of sitting an exam a third time[22].

Art. 37
For first year Bachelors students, by means of exemption to Article 36, exams organised during the first period[23] are dispensatory but are not taken into account in the event of failure[24]. For these teaching activities, students retain the right to sit the examination twice.

Art. 38
For students who are staggering their studies, the provisions given above are applicable per academic year and for exams retaken during the staggered plan for the year underway. Consequently, for the same teaching activity, the two sessions must imperatively take place during the same academic year.

Section 4: Format and conditions for exams and interrogations

Art. 39
§1 Exams may be oral and/or written. They may also consist of any work conducted by the student to this end.

§2 The Faculty must specify, for each examination period, the type of evaluation and other modalities for each exam which it organises.

Art. 40
§1 Oral examinations are public. However, under no circumstances may the public interact with the teaching staff or the student during the exam, nor may they disturb the smooth running of the exam in any way.

§2 Notifications of other exams and written work means that students may have access to corrected copies. This consultation is done according to the conditions and methods set out in article 72 of this regulation.

Art. 41
§1 Exams will take place on working days. No exams may take place on Sundays, public holidays or 27 September. Other than by exemption of the Dean, exams will take place in University premises which are open to the public.

The evaluation of practical work, practical exercises, internships, reports and generally speaking all assessment of individual work may be subject to specific provisions.

§2 The time and place of the exams will be published at least two weeks before the start of the examination period. Any changes to the time or place of the examination must be communicated to the students without delay and in an effective manner.

Art. 42
Students must present their student card or other piece of identification at the examinations.

Art. 43
All students have the right, by written request to the president of the jury, to request for any oral examination one month before the exam in question, the presence of two members of the jury.

Section 5: Interrogations

Art. 44
§1 Interrogations may be organised by teaching staff in line with any conditions set by the Faculty.

§2 These interrogations may have dispensatory value. They may not relate to all the subject matter, nor may they deprive the student of the right to two sessions of examinations.

Section 6: Teaching staff

Art. 45
§1 Teaching staff[25] take personal responsibility for the exams for which they are officially in charge.

However, members of the scientific staff, collaborators, and logisticians may, under the supervision of the teaching staff, intervene in the preparation, monitoring and evaluation of exams.

Administrative and technical staff may, under the responsibility of the teaching staff, be involved in exam monitoring.

§2 Members of Dissertation Reading Committees are appointed in line with the methods set out by the Faculty or the Department to which the study programme belongs. The same holds for internship managers.

Art. 46
If, for a legitimate reason, the teaching staff cannot conduct exams, the Faculty or, in emergency situations, the President of the jury in question, may appoint a member of the teaching staff or a member of the scientific staff, a collaborator, or a logistician to replace him or her.

Art. 47
§1 No teaching staff may take part in the examination of a partner, a legal co-habitant, a parent or spouse, up to and including of the fourth degree[26]. The Faculty appoints a member of the teaching staff or by default a member of the scientific staff, a collaborator or a logistician to replace him or her[27].

§2 For ethical reasons accepted by the teaching staff, any member of the teaching staff may ask the Faculty to replace them for the purposes of examining a particular student.

Section 7: Evaluations

Art. 48
§1 In view of deliberation, the evaluation of each teaching activity consists of a number between 0 and 20, with the pass mark set at 10/20.

§2 Unless the Faculty decides otherwise, the grade will be given in whole numbers. When the Faculty decides that decimal grades may be given, it must specify how these are applied.

Under no circumstances can a grade include more than two decimals.

Art. 49
§1 Any fraud or plagiarism leads to a grade of 0/20 for the teaching activity in question. The teaching staff will immediately inform the student and the President of the jury (or if the teaching staff is the President of the jury, the Dean, or if necessary the deputy Dean).
Upon his or her request, students may speak to the President of the jury (or if the teaching staff is the President of the jury, the Dean or if necessary the deputy Dean).

§2 If the case is justified and upon request of the President of the jury (or if the teaching staff is the President of the jury, the Dean or if necessary the deputy Dean), he or she may request that disciplinary action be taken, which may go as far as exclusion (Chapter IX).

§3 In the event of gross misdemeanour, the teaching staff or one of the people mentioned in article 45 §1 line 2 and 3 may take any measures considered necessary ensure the fraud is ceased. As quickly as possible, the facts will be communicated by the teaching staff in question to the president of the jury (or if they are the President of the jury, to the Dean or, if necessary, the deputy Dean).

Chapter V: Juries (composition - deliberation criteria - quorum and deliberation methods)

Section 1: Composition

Art. 50
§1 Juries are appointed by the Faculties. Juries are established for each year of study and for each cycle of study.

• The juries for each year of study award passes for the year of study, and award any special distinctions and credits.
• The juries for each cycle of study award the academic grade marking that the cycle has been passed, and identifies any special distinctions for the cycle.

§2 Juries consist of at least six members. They consist notably of all teaching staff who are officially in charge of a teaching activity falling within the study programme for a year of study or a cycle of study in question.
Those responsible for a teaching activity followed during an academic year by at least one regularly enrolled student, the members of the Committees for reading dissertations, and those in charge of internships,[29] are entitled to participate in deliberation.

§3 - In terms of application of §2, people who have been appointed by the Faculty on the basis of Article 47 of this regulation are assimilated to those who are officially in charge of teaching.

Art. 51
The President and Secretary of each jury are appointed by the Faculty at the start of the academic year.

Section 2: Date of deliberations and proclamations

Art. 52
The dates of deliberations and proclamations are set by the Faculty, on the proposition of the Presidents of the juries.

Information is made public at least one month before deliberation.

Art. 53
Each member of the teaching staff must communicate their grades to the President of the jury or any person appointed as such, in line with the methods and timescales set by the Faculty.

Section 3: Criteria for deliberation

Art. 54
§1 - The pass rate for a year of study is an average of 12/20[30].

§2 - The jury must announce the year pass when the following cumulative conditions have been met:

• the student has received an average of 12/20 for all teaching throughout the year of study;
• the student has at least 10/20 for each class which has been evaluated.

In all other cases, the jury remains sovereign.

Art. 55
§1 - A jury may[31], during the September deliberation, state that a year of study has been passed as soon as the student has acquired at least 48 credits. Under these circumstances, the pass is made without distinction.

§2 - When a student receives such a decision, the balance of non-acquired credits must be obtained in full during the following year of study[32].

Art. 56
§1  When '48 credits' have been achieved during the cycle, the student may enrol for the higher year of the same study programme. This should be considered within his or her adapted programme, i.e. 60 credits for the year underway plus the non-acquired credits from the preceding year.

§2 When the '48 credits' are granted for the 3rd year of the Bachelors, the student must enrol on the 'solde de bac.' [33]. They may enrol for the first year of the Masters on the same curriculum. However, this will only be considered after having acquired the balance of credits in the 1st cycle[34].

Art. 57
§1 Each jury defines its deliberation criteria[35], on the condition that they respect articles 54 and 55 above. These criteria must be made public no later than the end of November of the academic year underway.

§2 During deliberation, a jury may extend the criteria on the basis of a reasoned decision.

Art. 58
§1 Students following staggered studies must be deliberated on for each year of their staggered programme according to the following methods:

a) At the end of the first year of staggered studies[36], the student is deliberated upon and deemed 'admitted to continue' if all his or her grades are equal to or higher than 10/20 or if the jury considers that the results obtained are not likely to compromise the final result of the examination level.

The student may therefore follow the staggered programme without being considered as repeating a year ('bisseur'). In all other cases, the student is instructed to resit or is noted as 'absent resit' and loses the benefits of their staggered studies.

b) At the end of the second and last year of staggered studies[37], the jury proceeds to a definitive deliberation of the student on the basis of all the grades obtained[38]in line with the deliberation criteria set by the jury.

Section 4: Quorum and deliberation methods

Art. 59
§1 Jury members' presence during deliberations is compulsory. The president of the jury should notify the rector of any absences without due reason.

§2 In the event of the president being absent, the presidency is taken over by the secretary or by the member of the teaching staff chosen by those present.

Art. 60 (quorum)
The jury can only hold valuable discussions if more than half of the teaching staff of a compulsory course[39]in the year programme or cycle of study are present.

When teaching is conducted jointly, the teaching staff concerned are counted as one for the purposes of calculating quorum[40].

Art. 61
Decisions are taken by majority vote. In the event of a split vote, the President has the casting vote.

Art. 62
If justified by the situation, and particular in the context of joint degrees, deliberation may take place by video conference.

Art.63
§1 (pass)

With the exception of application of Article 56 (passing 48 credits), when a student has passed an exam, the jury awards one of the following distinctions: satisfaction, distinction, high distinction, highest distinction.

Students following staggered studies are 'admitted to continue' when the jury considers that they may continue their staggered studies[41].

§2 (failure)

 A student who has failed an examination is instructed to resit or is noted as 'absent resit' [42]». A student is declared 'excused' when the jury considers that the student was unable to sit the exams for legitimate reasons[43].

§3 (special cases)

a) A student is declared under 'delayed deliberation' when the jury does not have access to all the student's grades.

b) A student is declared 'non deliberable' each time deliberation is conditional upon the earlier success of another exam for which the student is simultaneously enrolled and[44] has not passed this exam.

Art.64
§1 The jury's deliberations are held in secret.

§2 The jury's decisions are noted in a set of minutes. There must be good reason for departing from the set criteria.

§3 When a student passes a year of study, the deliberation exhausts the jury's competence.

Chapter VI: Transfers and credits

Section 1: Transfers

Art. 65
Students can transfer their exam grades either from one session to another within an academic year or between one year and another in line with the terms set out in Articles 66 and following.

Art. 66  (transfers from one session to another)
§1 During the same academic year, students can transfer their grades for the exams for which they have received a grade equal to or greater than 10/20.

§2 The transfer thus obtained is only valid for the academic year underway.

Art. 67  (transfer from one year to another)
§1 From one academic year to another, students obtain a transfer of exam grades for which they have received a grade equal to or grater than 12/20.

§2 This transfer is valid for five academic years following the grade being awarded, regardless of the establishment organised or subsidised by the French Community where they are subsequently enrolled and on the condition that the follow the same programme.

§3 If a student decides to enrol in another study programme, only the jury of the new exam session is competent to decide whether to retain transferred grades which have been previously acquired by the student.

Art. 68
On the condition that they respect the terms and timescales set by the Faculty, a student may give up their right to cite transfers set out in articles 66 and 67. In this case, only the new grade will be taken into account during the deliberation[45].

Section 2: Credits

Art. 69
§1 By its decision to sanction a pass for a year of study, the jury awards credits corresponding to all subjects forming part of the student's exam session, regardless of the grades actually obtained[46].

§2 A credit is definitively valid regardless of the establishment organising or subsidised by the French Community where the student is later enrolled and on the condition that the student follows the same programme. The student is thus exempted from the subject in question[47].

§3 If a student decides to enrol in another study programme, only the jury of the new exam session is competent to decide whether to retain transferred grades which have been previously acquired by the student.

§4 In the context of a failed exam, the jury, if they consider it appropriate, may decide to grant credits for one or more specific courses.

Chapter VII: Ways of expressing and communicating results

Art. 70 (communication of results prior the proclamation)
§1 For the first year of the Bachelors, the results of the evaluations from January are communicated after this first examination period.

§2 In all other cases and unless the Faculty decides otherwise, this communication is optional.

If a member of the teaching staff decides to communicate his or her grades before the proclamation, they must stick to the numerical or qualitative scale set out in article 48.

The Faculty may however, impose upon all teaching staff not to communicate these results before the announcement other than in a precise qualitative form.

Art. 71 (communication of results after the proclamation)
The jury's decisions are made public by proclamation, then posted immediately and for at least one month after the proclamation.

During proclamation of the results, the jury may restrict itself to announcing the passes.

Art. 72
§1 After publication of the results, students will have access as soon as possible to the grades relating to each examination which he or she sat, their average grade and the results of the deliberations relating to them.
Students should address the Faculty to receive a copy of the official bulletin.

§2 Through application of Article 40 of the present regulation, the consultation of copies is organised no later than 60 days after publication of the results for the year of study. It is organised according to strict terms set by the jury or the teaching staff and is done in the presence of the head of the examination session or his or her representative within the material conditions which make this consultation effective. The consultation is announced at least one week in advance.

Chapter VIII: Appeals open to students

Section 1: Enrolment and admission

Art. 73
In the event of the Rector refusing admission, on the basis of Article 9 of the current regulations, the student may, within 30 days, by recorded delivery, appeal the decision before the Minister for the French Community, who may, within thirty days, repeal the decision.

Art. 74
§1 Students who are contesting the regularity of an admission decision may submit an appeal to the first Deputy-Rector.

§2 The student submits the appeal by recorded delivery, to the Directorate General of teaching and training [48], with 30 days from notification of the decision. The postmark on the letter is considered as proof of date.

§3 If the vice-Rector receives the appeal, the request for admission is retransmitted to the competent body to be re-examined as soon as possible.

Section 2: Organisation of the academic year - Exams and deliberations

Art. 75
When a student believes a legal or regulatory irregularity has prevented the smooth running of their academic year, examinations, or the deliberations, and believes this has damaged his or her results, they may appeal within the time frames and terms set out in Articles 76 and following.

Art. 76 (Irregularities relating to the organisation of the academic year relating to exams known before the deliberation)
§1 For all irregularities relating to the organisation of the academic year, teaching activities and all irregularities relating to exams known before the deliberation, the student should first of all seek to make contact with the teacher or the president of the jury to settle the problem. If this fails, the student may appeal by a written request addressed to the[49]Dean of the Faculty (or if the Dean is involved, to the vice-Dean).

§2 The appeal must be submitted within the shortest time frame and in all cases before deliberation.

§3 After having consulted the appropriate people, the Dean (or if the Dean is involved, the vice-Dean) rules on the acceptability of the appeal and seeks a solution. The student may speak if he or she wishes.

§4 The Dean (or of the Dean is involved, the Vice-Dean) informs the student in writing of the outcome of his or her appeal.

Art. 77 (Irregularities relating to the operation of deliberation or irregularities known after deliberation)
§1 For irregularities relating to the operation of the deliberation or any irregularities which come to light after it[50], the student should make contact with the President of the jury in question.

The President of the jury corrects incontestable material errors which are raised and informs all members of the jury in writing. If it is justified, the President calls upon the jury who may withdraw the deliberation and make a new one.

§2 If the problem cannot be resolved by application of §1, the student submits his or her appeal through written request[51] to the Dean (or if the dean is the president of the jury, to the vice-dean).

§3 The appeal must be introduced within two weeks of the results of the deliberation being announced. The student may speak if he or she wishes.

§4 If the Dean (or the vice-Dean) judges the complaint to be receivable and considers that it may have consequences on the results of the deliberation, they may invite the president of the jury to apply §1. In the event of refusal or impossibility, they may themselves summon the jury.

§5 The Dean (or of the Dean is involved, the Vice-Dean) informs the student in writing of the outcome of his or her appeal.

Art.78 (Appeal to the Rector)
§1  If the Faculty appeal mentioned in Articles 75 and following have failed, the student has the possibility of addressing the Rector.

An appeal to the Rector must be introduced within two weeks of receipt of the Faculty's decision on the form provided for this purpose. Methods for introducing an appeal can be consulted on the University website. The file is submitted by a member of the teaching management board which can hear the student if he or she wishes to be heard.

§2  As quickly as possible, the Rector informs the student in writing of the outcome of his or her appeal. If the Rector considers the case justifies it, he or she may summon the jury with a view to undertaking a new deliberation.

Chapter IX: Disciplinary action

Art. 79
Article 60 of the Law of 28 April 1953 allows academic authorities to take disciplinary action against a student.

The disciplinary actions are as follows: 1) an admonition; 2) suspension of the right to attend classes, laboratories and seminars for one month; 3) suspension of the right to attend the university for more than one month (without exceeding one year); 4) exclusion.

Depending on the case, these are issued either by the Rector (actions 1, 2 and 3) or by the Board of Directors (action 4) after instruction by a committee consisting of a member of the jury and a member of the Directorate General for teaching and training. The student must be called and heard. The student may be accompanied by a person of his or her choice. The decision must be justified.

These actions may be applied to students whose behaviour is likely to serious disrupt university activities and/or serious damage the reputation and/or values of the University.

For application of the preceding line, all fraud or plagiarism is considered to be a serious attack on the University's values.

Chapter X: Studies leading to a professional title to which access is limited

Art. 80
Medical studies, dentistry science, physiotherapy, pharmacy and notarial studies are subject to regulations, and restrictions on licensing or individual establishment. Information is provided to students when they enrol.

Chapter XI: Doctorate and doctoral studies

Art. 81
§1-  The doctorate and doctoral studies are subject to specific regulations.

§2- The present regulation only applies to doctoral students and students enrolled for doctoral training under the provisions set out in the specific regulation concerning them.

Chapter XII: Jury of the French Community of Belgium

Art. 82
§1 Access to studies organised by the jury of the French Community is reserved to those who, for objective reasons, find it impossible to regularly follow teaching.

§2 There is no jury of the French Community for complementary Masters nor for 3rd cycle studies.

§3 The organisation and operation of university teaching juries of the French Community are regulated by decision of the Government of the French Community on 5 July 2005.

Art. 83
§1 Students enrolled in the jury of the Community do not hold the status of regular students.

§2 Practical enrolment terms (files to be provided, fees to be paid, etc.) can be found on the website or may be obtained from the registration department.

The cost of enrolment covers only one session.

Art. 84
This regulation of studies and exams applies to students enrolled in the jury of the community, under condition of articles which are incompatible with their situation.

Chapter XIII: Degree

Art. 85
§1 Degrees certifying academic grades are delivered by the juries made up of academic authorities or by the university teaching jury of the French Community.

§2 They are only delivered to students who have satisfied the conditions for accessing the study programme, who have been regularly enrolled for a number of academic years in line with the minimum duration of study and who have obtained the minimum number of credits in the corresponding study programme.

§3 Degrees must respect the form and content set by the Government.

Art. 86
§1 Degrees are issued within three months of proclamation for the class for which the academic grade has been awarded. The can be collected from the teaching and students administration department.

§2- Under no circumstances will the University deliver a duplicate.

§3 Students who wish to do so may have certified copies of their degrees made by presenting the diploma and copies to the teaching and students administration department.

Art. 87
§1 Degrees issued are accompanied by a supplementary paper covering the classes followed by the particular student.

§2 This supplementary paper is signed by the Secretary of the jury.

§3 The supplementary paper must meet the form and content set by the Government.

Chapter XIV: Awarding of equivalence

Art. 88
A request for equivalence may be submitted by anyone who, at the end of either complete or partial studies abroad, requests, for professional reasons, equivalence between their training - with the exception however of total comparability of an academic grade from the 2nd basic cycle which only the Wallonia Brussels Federation is able to deliver.

Art. 89
The Admissions Committees established under Article 21 of this regulation rule upon requests for equivalence.

Any decision by the Admissions Committee must be justified and notified to the student by the Rector of by teaching and student administrative staff, who have been granted this authority.

Art. 90
The appeals set out in Article 75 are open to those requesting equivalence.

Chapter XV: Continuing education - Unrestricted courses - Auditors

Art. 91
The University organises continuing education including some courses which give rise to awarding a university certificate and the acquisition of credits.

The list of these courses as well as all related terms (target public, enrolment fees, hours, credits, etc.) may be found on the University website.

Art. 92
§1 The University of Liège offers the possibility to anyone who is not enrolled as regular student in the context of a course leading to the delivery of an academic grade, to follow courses set out in the academic curriculum as an unrestricted student with the agreement of the head of the course and the Faculty in question. The number of courses which may be followed is limited to three, without the express and motivated exception of the Faculty or Faculties concerned.

§2 If they pass the course, the individual may receive a certificate. The certification gives a statistical assessment of the result.

Art.  93
Enrolment as an auditor offers the option of following some courses without sitting exams. No particular conditions are required. Auditors don't receive any certificate of attendance.

Art. 94
The present regulation of studies and exams does not apply to those enrolled in continuing education, enrolled as a free student or as an auditor Specific regulations relate to them.

Chapter XVI: Final provisions - Entry into force

Art. 95
§1 The present regulation rescinds the exam regulation (CA of 17/05/2006) as well as Chapter VII of the regulation on the organisation and operation of the Faculties and Schools (CA/19.03.1997 and 23.04.1997).

§2 The present regulation enters into force for the academic year 2012-2013

[1] For the 3^rd cycle, consult the regulations relating to doctoral training and the doctorate.

[2] Article 156 of the order

[3] Thus, in particular, any student who has not passed the same year of study after two academic years, may only enrol once again with the authorisation of the Rector. The Rector will take into account the opinion of the relevant jury beforehand.

The same is true for students who have not passed the same year of study at the end of two academic ears and, having changed for another programme, have still failed after the end of the academic year of the new programme.

Students' requests are submitted using the form and in line with the terms available on the University website.

[4] Degree, title or certificate

[5] With the exception of exceptions set out by the legislator (in particular students holding a European baccalaureat, etc.)

[6] In line with Article 68 §4 of the Decree of 31 March 2004.

[7] For access to the 1^st year of the 1^st cycle, juries set the admission criteria.

[8] By application of Articles 53, 60 and 61 of Decree of 31 March 2004

[9] Conditions for assimilation can be found on the institutional website of the University.

[10] In line with Article 47 §3 of the Decree.

[11] The whole University follows the same calendar, other than specific and duly justified exceptions approved by the Board of Directors, on the proposition of a Faculty.

[12] Upon request, students may be authorised to follow a coherent collection of up to 90 credits

[13]In line with the Decree of 31 March 2004, a first generation student is considered to be 'any student who is regularly enrolled in the first year of study and who has never been enrolled, under the terms of this Decree, for a year of study in a higher education establishment or teaching featuring in a year of study at one of these establishments. Similar to these years of higher education are years of study or years preparing for exams or admission competitions organised by higher teaching establishments in Belgium or abroad. -

[14] For a student to be recognised as a regular student, (in particular this enables them to benefit from family benefit), his or her programme must consist of at least 30 credits.

[15]This provision holds regardless of the specific name which the Faculty has given to this type of activity.

[16]Erasmus, Erasmus Belgica, Erasmus Mundus programmes, cooperation agreements, etc.

[17]A medical certificate alone does not constitute a reason of force majeure.

[18]This does not involve granting a student a third session but enables him or her to sit one or more examinations outside the ordinary periods set by the Faculty. Students who have already presented for exams twice may not use Article 3.

[19]The student must have completed all administrative formalities, i.e. be officially enrolled, have paid the fees and respected any terms and conditions imposed by the Faculty upon their participation in teaching or presentation for the exams themselves.

[20]These activities may consist of practical exercises, clinical exercises, internships, etc.

[21]In this case, the pedagogical commitment expressly mentions this.

[22]This measure is only awarded very rarely. Students experiencing difficulties are requested to mention their situation before sitting the exams in order to potentially benefit from a special session in line with Article 33, 2).

[23]The Faculties decide which exams will be organised during the 1^st assessment period (January/February - see Article 2§1). Consequently, all teaching organised in the 1st term will not automatically give rise to an evaluation after this initial period.

[24]When a student sits an exam, only the grade obtained during this second presentation will be taken into account, even if this is below the grade which was previously obtained.

[25] If several members of staff provide teaching for the same course, they distribute the responsibility for assessments between them.

[26] No teaching staff may interview their children, grandchildren, great grandchildren or those of their partner. They may not interview their brothers and sisters, nephews and nieces, cousins, nor those of their partner. In the event of a doubt over how to calculate this relationship, consult the academic affairs.

[27] In relation to written exams, they are corrected by the person appointed by the Faculty.

[28] To be connected to Article 54.

[29] The internship manager is the person who assumes responsibility for grading the internship, not the external Internship Supervisors who provide an evaluation of the intern's work.

[30] Unless the jury decides to specifically weight grades, the average is obtained for each student by adding up all the grades that they have received and dividing the total by the number of classes followed, including classes for which the student has received a transfer.

[31] The jury is sovereign in terms of application of this Article. The accumulation of grades of 10 or 12/20 representing at least 48 credits do not automatically give rise to a '48 credit' pass.

[32] Students benefiting from application of Article 55 may also benefit from this same provision in the following academic year on the condition that the non-credited classes from the previous year have been acquired. In addition, only those credits corresponding to teaching forming part of the basic programme of the new year will be taken into account in calculating the 48 credits.

[33] The student should therefore enrol in 'solde de bac' and on the Masters of the same curriculum. Two enrolments have to be paid: one complete and one complementary.

[34] If a student has not acquired the credits for the 'solde de bac', the Masters jury must declare them 'non-deliberable'.

[35] The jury may thus decide to automatically apply more favourable rules to the student (notably a pass despite lacking one or more points).

[36] And for the second if the student has exceptionally obtained a split over three years.

[37] The third year, if the student has obtained the authorisation to stagger their programme over two years.

[38] The grades obtained during the first year of the staggered programme (and possibly the second year) are taken into account in the final deliberation.

[39] For calculating quorum, compulsory teaching is understood to be all classes which form part of the common core of the exam session in question and consequently must be followed by all students.

[40] Thus, quorum is calculated on the basis of the number of compulsory teaching activities and not the number of teaching staff who carry out the compulsory activities.

[41] This result is also used by juries in the complementary Masters in medicine.

[42] Absence in an exam automatically leads to the 'absent resit' result.

[43] Students are excused when they are unable to sit any exams for legitimate reasons or when the results are equal to or greater than 12/20 in all exams which they sat and they were unable to sit the other exams for legitimate reasons.

[44] Students are excused when they are unable to sit any exams for legitimate reasons or when the results are equal to or greater than 12/20 in all exams which they sat and they were unable to sit the other exams for legitimate reasons.

[45] Thus the new exam may lead to awarding of a grade which is lower than the grade previously obtained.

[46] This is the case even if one or more grades were below the pass mark. Thus, if the jury has decided that a student has passed, despite a grade of 9/20 for one class, the student will benefit from the credits associated with this class.

[47] The difference from transfer is that the credit leads to exemption from the subject in question; there is no transfer of the grade.

[48] The letter must be addressed to Ms Nicole Taton, Place du 20 - Août, 7 à B 4000 Liège.

[49] The request may be made by email ONLY from the ULg email address of the student in question.

[50] For example, an irregularity relating to an exam result known after deliberation.

[51] The request may be made by email ONLY from the ULg email address of the student in question.